Document Delivery, Interlibrary Loan, Reservation
Document Delivery (Photocopy Request)
You may request photocopies of journal aritcles or other library items that are not available at your home library. You may request them from other Keio University libraries, or universities or institutions outside Keio.
Who Can Order Photocopies
- For Requesting from Other Keio University Libraries:
Faculty; staff; full time degree students; correspondence course students who attend the year-round course or night schooling; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University - For Requesting from Outside Keio:
Faculty; staff; full time degree students; correspondence course students who attend the year-round course; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University
*Alumni of the Graduate Schools of Medicine/Health Management and the members of Sanshikai/Kobaikai are also eligible for the service. Click here for more details.
Fees and Estimated Number of Days for Delivery
| Request from | Fee per Page | Would Be Available |
|---|---|---|
| Keio University Libraries | Black and White: 10 yen; Color: 50 yen | In 2-5 Days |
| Yamanaka Book Depository | Black and White: 10 yen; Color: 50 yen | On the Very Day of Request or the Next Business Day |
| Waseda University | Black and White: 20 yen; Color: 60 yen; Microfilm: 30 yen | In 2-5 Days |
| Other Universities/Institutions in Japan | Black and White: 35-60 yen; Color: 50-300 yen, plus postage | In 3-14 Days |
| National Diet Library | Table of National Diet Library Copying Fees | In 10-14 Days |
| Overseas | Depends on the providing library. Ask details in person at Reference Service Counter. | *See the left colulmn. |
*Some libraries do not provide color photocopies. *Fees may differ according to the type of material and the paper size. *Media Center provides partial aid for the cost. Click here for details.
How to Place a Request and Pick Up
- Search KOSMOS
Make sure that the item you need is NOT held by the library you plan to pick up your order at. We do not accept your order if the item is available at the pickup library.
(*This rule is not applied if the pickup library is Shinanomachi) - Place a Request
You may place a request in person at the library counter, or via online form. If you request more than an item, you are required to place requests separately. - Receive a Delivery Notice
As soon as your order becomes ready to pick up, we will send you a delivery notice to the email address you have specified. For a full time degree student, the message will be sent to his/her keio.jp email address. - Pick Up and Make Payment
Please pick up your order as soon as possible after receiving the email. Payment details are included in your delivery notice.
Important Notices
- Media Center chooses the library to submit your request concerning situations; you cannnot specify the providing library at your option.
- You cannot choose the paper size and the method of reproduction. You cannot ask for stapling either.
- The service is carried out under the the Copyright Act. The patron must bear full responsibility conforming to the laws involved in photocopying.
- Once your request becomes processed, we do not accept any cancellation or change.
- A large amount of requests is subject to rejection or cancellation.
Comments & Questions
Here is the online form for comments and questions.
Interlibrary Loans, Reservation
You may place a hold on items on loan. You may also request books from other Keio University libraries or universities/institutions outside Keio, either in Japan or overseas. For journals, please request photocopies instead; journals are not for loan. *It is possible to request journals from the Yamanaka Book Depository though.
The items requested are subject to the lending library's policies. Photocopying may be prohibited or restricted according to the condition of the items.
Who Can Request Items
- For Items on Loan or Located at Other Keio University Libraries*
Faculty; staff; full time degree students; correspondence course students who attend the year-round course or night schooling; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University - For Items Held by Other Universities and Institutions
Faculty; staff; full time degree students; correspondence course students who attend the year-round course; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University
*Alumni of the Graduate Schools of Medicine/Health Management and the members of Sanshikai/Kobaikai are also eligible for the service. Click here for more details.
Fees and Estimated Number of Days for Delivery
| Request from | Fee | Would be Available |
|---|---|---|
| Keio University Libraries | Free of Charge | In 2-5 days |
| Waseda University | Free of Charge | In 5-7 days |
| Other Universities/Institutions in Japan | Round-trip Postage | In 1-2 weeks |
| National Diet Library | Return Postage | In 1-2 weeks |
| Overseas | Round-Trip Postage | In a month |
*Media Center provides partial aid for the cost. Click here for details.
Placing a Hold on Items on Loan or Located at Other Keio University Libraries
| Patron Type | How to Request |
|---|---|
| Patrons with either a Keio ID (keio.jp) or a My Library password | Via KOSMOS My Library *For instructions please refer to KOSMOS Help: Book Delivery/Requests |
| Others | Interlibrary Loan/Reservation Online Form |
*For some items, including Yamanaka Book Depository collections, the REQUEST buttons do not appear on their KOSMOS records. Use Interlibrary Loan/Reservation Online Form in order to place a request. You may also request those items in person at the counter.
Items Available for Request
- General books, CDs attached to books
Items Unavailable for Request
- Items for in-library use: reference books, audiovisual materials (including some CD-ROMs), journals, periodicals such as yearbooks and white papers
(*Any items in Yamanaka Book Depository may be requested and delivered to Keio University libraries regardless of its availability for loan.) - Any item currently "in place" at the pickup library; you are required to fetch it by yourself.
- The very same item you are borrowing
- (For Undergraduate and correspondence course students) Kyoseikan Library collections *Undergraduate or correspondence course students have to visit Kyoseikan Library in order to use the collections. The items are in-library use only. The students must apply in advance to the Hiyoshi Media Center for access. Please refer to the website of Kyoseikan Library as well.
- There are another items not available for request. Here is the table that shows you call number groups and their availability for request. If you need any help interpreting the table in Japanese, please feel free to talk to a librarian.
Delivery Notice, Pickup Location, On-Hold Peiord
- As soon as your request becomes ready to pick up, we will send you a delivery notice to your email address registered with our library system.
- Pick up your request at the counter of the library you have designated as a pickup location.
- The item will be on hold for 7 business days. If not picked up within the period, your request would be canceled and returned to the lending library.
Requesting Items Held by Other Universities/Institutions
How to Place a Request and Pick Up
- Search KOSMOS
Before getting started, make sure that the item you need is NOT held by Keio University libraries. We do not accept your request if the same item is included in Keio University's library collections. - Place a Request
You may place a request in person at the library counter, or via online form. If you request more than an item, you are required to place requests separately. For a title consisting of more than a volume, make a request for each volume individually. Please note that Items cannot be picked up at Kyoseikan Library. Please designate Hiyoshi as a pickup location instead. - Receive a Delivery Notice
As soon as your request becomes ready to pick up, we will send you a delivery notice to the email address you have specified. For a full time degree student, the message will be sent to his/her keio.jp email address. - Pick Up and Make Payment
Please pick up your request as soon as possible after receiving the email. Payment details are included in your delivery notice.
Additionally, some of our libraries provide unique services as listed below.
- Mutual Use Agreement with Fujisawa City Library for Those Affiliated with Shonan Fujisawa Campus
- Lending Service for Those Affiliated with Shin-Kawasaki Town Campus
Important Notices
- Media Center chooses the library to submit your request concerning situations; you cannnot specify the providing library at your option.
- The items borrowed from other universities/institutions are for in-library use only. You MUST NOT take them outside the building.
- You may use the borrowed items as many times as you would like within the given length of time. The length of on-hold period depends on the lending library's policy.
- You may photocopy the borrowed items within the copyright. Photocopying may be prohibited or restricted according to the condition of the items.
- The patron must bear full responsibility conforming to the laws involved in photocopying.
- Once your request becomes processed, we do not accept any cancellation or change.
- A large amount of requests is subject to rejection or cancellation.
Comments & Questions
Here is the online form for comments and questions.
Book Mailing Service
We mail the books held by Keio University Libraries to the shipping address of your choice.
Who Can Use the Service
- Faculty members
- Graduate & Undergraduate students
- Professors emeriti and retirees who have a library card
Fee & Payment Method
-We send the books by cash-on-delivery via Japan Post; you are required to pay the shipping fee when receiving the delivery.
-We will send a confirmation email to let you know the cost.
Books Subject to the Service
- On-shelf books held by the library you are placing a request to
- Your requested books that are currently on hold; they are indicated as "On Hold" when you sign into your MyLibrary.
Books NOT Subject to the Service
- Books that are indicated as "Out of Library," "Not For Loan" or "## Requests" on KOSMOS.
- Books that could be damaged during delivery
- Other library materials that are considered to be inadequate for shipping
- Some of Keio University's library items cannot be mailed according to the holding library's policy. See the table below for more details:
| MITA | Dissertations & Theses, Books Bound in Japanese Style, Semi-Rare Books, Audio Visual Materials |
| HIYOSHI | Books Located in the Labs on Hiyoshi Campus, Audio Visual Materials, Rare Books |
| KYOSEIKAN | Audio Visual Materials |
| SCIENCE & TECHNOLOGY | Books Held by Mathematics Library, SOSO Collection (Light Reading Books), Course Reserve Books, Study Supporting Books, Periodicals, Statistics, Almanacs, Books of Standards, Dissertation & Theses |
| SHINANOMACHI | Periodicals, Study Guide Books for the Medical Licensing Examination, Audio Visual Materials, Oversized Books, Reports of the Ministry of Health, Library & Information Science Collection, OHTORI Collection |
| SHONAN FUJISAWA | Periodicals, White Papers, Almanacs, Dissertations & Theses, Audio Visual Materials *Those attached to the MMLS collection are subject to the mailing service. |
| NURSING & MEDICAL CARE | Periodicals, White Papers, Almanacs, Dissertations & Theses, Audio Visual Materials |
| SHIBA-KYORITSU | Periodicals, Items whose location is any of the following: Theses, Nation Exam/CBT, Course Reserve, and AV |
Where to Request the Service
The library that holds the book of your request
The Maximum Number of Books to Be Mailed
Faculty Members & Graduate Students: 5 book per week
Others: 3 books per week
Requesting Method
- Request online using ILL Request Form.
If you need 2 or more, request separately. - Fill out the form as follows:
| Request from | Other Campuses |
| Pick up at | Select the library that holds the requested item |
| Payment Options in Case Your Subtotal Exceeds 3,000 JPY | Cash *Select 'Cash' for convenience. |
| Need a Receipt? |
No, thank you. *Talk to the carrier or reach out to a post office if you need a receipt for the cash-on-delivery fee. |
| Comments |
Make sure to give us the following information otherwise the request may be canceled. 1. Shipping address including zip code |
Notices
- The loan period includes shipping days.
- We accept and process your request on weekdays. We do not work on your request on weekends and holidays.
- We send the books by cash-on-delivery via Japan Post; you are required to pay the shipping fee when receiving the delivery. You cannot designate the date and time of delivery.
- In case of necessity, we would give you a phone call. Please make sure to fill in your day phone for a smooth transaction.
- If you place 2 or more requests, the books might be sent out separately depending on the situation.
- In case the parcel is sent back to us for some reason such as absence of the recipient, we will charge you the shipping fee for returning.
Returning Method
You may visit our library to return your loans in person, or send them by post or courier. Note the shipping fee is on you.
Photocopy Mailing Service
We mail the requested photocopies to the shipping address of your choice.
*Photocopies requested from libraries other than your home library; the providing library could be a Keio University library on other campus.
Who Can Use the Service
- Faculty members
- Graduate & Undergraduate students
- Professors emeriti and retirees who have a library card
Fee & Payment Method
| Delivery Method & Shipping Fee |
We send the books by cash-on-delivery via Japan Post; you are required to pay the shipping fee when receiving the delivery. |
| Photocopying Fees |
In case you request photocopies of the item held by your home library, the fees below will be applied on or after April 1, 2023. Black & White: 30 JPY per page Color: 100 JPY per page *Note the price is different from that of self-photocopying. *Media Center will give you an aid for payment, up to 3,000 JPY for each request, until March 31, 2023. |
|
In case you request photocopies from other campus or a library outside Keio University, we will give you a aid for payment; up to 3,000 JPY for each request. If the fee exceeds 3,000 JPY, we kindly ask you to pay the difference. |
|
| Payment Method |
We will send you an email. The payment method differs among the libraries. The payment method differs from library to library. |
Photocopies Subject to the Service
- Your home library's items that are NOT for loan, e.g., journals, reference books, microforms.
- Photocopies requested from other campus or a library outside of Keio University.
Photocopies NOT Subject to the Service
- Any book that can be checked out; however the book may be subject to the book mailing service.
- Any library item whose KOSMOS status is 'On Loan' etc.
- Electronic resources accessible from off-campus
- Fragile items that could be damaged during photocopying
- Items that are provided via National Diet Library's Digitized Contents Transmission Service; you are required to reach out to the NDL in person to have the photocopies sent to you.
The Maximum Number of Photocopy Requests to Be Mailed
Faculty Members & Graduate Students: 5 requests per week
Others: 3 requests per week
Where to Request the Service
Your home library
Requesting Method
- Request online using ILL Request Form.
If you need 2 or more, request separately. - Fill out the form as follows:
| Request from | Select the preferred option. |
| Pick up at | Select your home library for convenience. |
| Receiving Method |
For the members of Mita Campus, select 'Pick up at library.' For the members of Shinanomachi Campus, Faculty of Nursing and Medical Care, and Graduate School of Health Management, select 'Mailing Service.' The field of 'Receiving Method' is not displayed if you are not affiliated with the above. |
| Payment Options in Case Your Subtotal Exceeds 3,000 JPY |
Select the preferred option. |
| Need a Receipt? |
Select the preferred option. *Talk to the carrier or reach out to a post office if you need a receipt for the cash-on-delivery fee. |
| Comments |
Make sure to give us the following information otherwise the request may be canceled. 1. Shipping address including zip code 2. Day phone |
Notices
- We provide hard copies only. We do not provide documents in digital format.
- We strictly comply with the Article 31 of the Copyright Act. We do not accept any request that may violate the law.
- We accept and process your request on weekdays. We do not work on your request on weekends and holidays.
- We send the photocopies by cash-on-delivery via Japan Post; you are required to pay the shipping fee when receiving the delivery. You cannot designate the date and time of delivery.
- In case of necessity, we would give you a phone call. Please make sure to fill in your day phone for a smooth transaction.
- If you place 2 or more requests, the photocopies may be sent out separately depending on the situation.
- In case the parcel is sent back to us for some reason such as absence of the recipient, we will charge you the shipping fee for returning.