keio

Document Delivery, Interlibrary Loan, Reservation

Document Delivery (Photocopy Request)

You may request photocopies of journal aritcles or other library items that are not available at your home library. You may request them from other Keio University libraries, or universities or institutions outside Keio.

Who Can Order Photocopies?

  • For Requesting from Other Keio University Libraries:
    Faculty; staff; full time degree students; correspondence course students who attend the year-round course or night schooling; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University
  • For Requesting from Outside Keio:
    Faculty; staff; full time degree students; correspondence course students who attend the year-round course; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University

*Alumni of the Graduate Schools of Medicine/Health Management and the members of Sanshikai/Kobaikai are also eligible for the service. Click here for more details.

Fees and Estimated Number of Days for Delivery

Request fromFee per PageWould Be Available
Keio University Libraries Black and White: 10 yen; Color: 50 yen In 2-5 Days
Yamanaka Book Depository Black and White: 10 yen; Color: 50 yen On the Very Day of Request or the Next Business Day
Waseda University Black and White: 20 yen; Color: 60 yen; Microfilm: 30 yen In 2-5 Days
Other Universities/Institutions in Japan Black and White: 35-60 yen; Color: 50-300 yen, plus postage In 3-14 Days
National Diet Library Table of National Diet Library Copying Fees In 10-14 Days
Overseas Depends on the providing library. Ask details in person at Reference Service Counter. *See the left colulmn.

*Some libraries do not provide color photocopies. *Fees may differ according to the type of material and the paper size. *Media Center provides partial aid for the cost. Click here for details.

How to Place a Request and Pick Up

  1. Search KOSMOS
    Make sure that the item you need is NOT held by the library you plan to pick up your order at. We do not accept your order if the item is available at the pickup library.
    (*This rule is not applied if the pickup library is Shinanomachi)
  2. Place a Request
    You may place a request in person at the library counter, or via online form. If you request more than an item, you are required to place requests separately.
  3. Receive a Delivery Notice
    As soon as your order becomes ready to pick up, we will send you a delivery notice to the email address you have specified. For a full time degree student, the message will be sent to his/her keio.jp email address.
  4. Pick Up and Make Payment
    Please pick up your order as soon as possible after receiving the email. Payment details are included in your delivery notice.

Additionally, some of our libraries provide unique mailing services as listed below.

Important Notices

  • Media Center chooses the library to submit your request concerning situations; you cannnot specify the providing library at your option.
  • You cannot choose the paper size and the method of reproduction. You cannot ask for stapling either.
  • The service is carried out under the the Copyright Act. The patron must bear full responsibility conforming to the laws involved in photocopying.
  • Once your request becomes processed, we do not accept any cancellation or change.

Comments & Questions

Here is the online form for comments and questions.

Interlibrary Loans, Reservation

You may place a hold on items on loan. You may also request books from other Keio University libraries or universities/institutions outside Keio, either in Japan or overseas. For journals, please request photocopies instead; journals are not for loan. *It is possible to request journals from the Yamanaka Book Depository though.
The items requested are subject to the lending library's policies. Photocopying may be prohibited or restricted according to the condition of the items.

Who Can Request Items?

  • For Items on Loan or Located at Other Keio University Libraries*
    Faculty; staff; full time degree students; correspondence course students who attend the year-round course or night schooling; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University
  • For Items Held by Other Universities and Institutions
    Faculty; staff; full time degree students; correspondence course students who attend the year-round course; correspondence course students who are permitted to work on their graduation theses *All must be affiliated with Keio University

*Alumni of the Graduate Schools of Medicine/Health Management and the members of Sanshikai/Kobaikai are also eligible for the service. Click here for more details.

Fees and Estimated Number of Days for Delivery

Request fromFeeWould be Available
Keio University Libraries Free of Charge In 2-5 days
Waseda University Free of Charge In 5-7 days
Other Universities/Institutions in Japan Round-trip Postage In 1-2 weeks
National Diet Library Return Postage In 1-2 weeks
Overseas Round-Trip Postage In a month

*Media Center provides partial aid for the cost. Click here for details.

Placing a Hold on Items on Loan or Located at Other Keio University Libraries

Patron TypeHow to Request
Patrons with either a Keio ID (keio.jp) or a My Library password Via KOSMOS My Library
*For instructions please refer to KOSMOS Help: Book Delivery/Requests
Others Interlibrary Loan/Reservation Online Form

*For some items, including Yamanaka Book Depository collections, the REQUEST buttons do not appear on their KOSMOS records. Use Interlibrary Loan/Reservation Online Form in order to place a request. You may also request those items in person at the counter.

Items Available for Request
  • General books, CDs attached to books
Items Unavailable for Request
  • Items for in-library use: reference books, audiovisual materials (including some CD-ROMs), journals, periodicals such as yearbooks and white papers
    (*Any items in Yamanaka Book Depository may be requested and delivered to Keio University libraries regardless of its availability for loan.)
  • Any item currently "in place" at the pickup library; you are required to fetch it by yourself.
  • The very same item you are borrowing
  • (For Undergraduate and correspondence course students) Kyoseikan Library collections *Undergraduate or correspondence course students have to visit Kyoseikan Library in order to use the collections. The items are in-library use only. The students are required to bring a letter of introduction issued at any of Media Centers. Please refer to the website of Kyoseikan Library as well.
  • There are another items not available for request. Here is the table that shows you call number groups and their availability for request. If you need any help interpreting the table in Japanese, please feel free to talk to a librarian.
Delivery Notice, Pickup Location, On-Hold Peiord
  • As soon as your request becomes ready to pick up, we will send you a delivery notice to your email address registered with our library system.
  • Pick up your request at the counter of the library you have designated as a pickup location.
  • The item will be on hold for 7 business days. If not picked up within the period, your request would be canceled and returned to the lending library.

Requesting Items Held by Other Universities/Institutions

How to Place a Request and Pick Up
    1. Search KOSMOS
      Before getting started, make sure that the item you need is NOT held by Keio University libraries. We do not accept your request if the same item is included in Keio University's library collections.
    2. Place a Request
      You may place a request in person at the library counter, or via online form. If you request more than an item, you are required to place requests separately. For a title consisting of more than a volume, make a request for each volume individually. Please note that Items cannot be picked up at Kyoseikan Library. Please designate Hiyoshi as a pickup location instead.
    3. Receive a Delivery Notice
      As soon as your request becomes ready to pick up, we will send you a delivery notice to the email address you have specified. For a full time degree student, the message will be sent to his/her keio.jp email address.
    4. Pick Up and Make Payment
      Please pick up your request as soon as possible after receiving the email. Payment details are included in your delivery notice.

Additionally, some of our libraries provide unique services as listed below.

Important Notices

  • Media Center chooses the library to submit your request concerning situations; you cannnot specify the providing library at your option.
  • The items borrowed from other universities/institutions are for in-library use only. You MUST NOT take them outside the building.
  • You may use the borrowed items as many times as you would like within the given length of time. The length of on-hold period depends on the lending library's policy.
  • You may photocopy the borrowed items within the copyright. Photocopying may be prohibited or restricted according to the condition of the items.
  • The patron must bear full responsibility conforming to the laws involved in photocopying.
  • Once your request becomes processed, we do not accept any cancellation or change.

Comments & Questions

Here is the online form for comments and questions.