For Faculty and Staff
Entering the Libraries
You need a faculty/staff ID card, a local library card or a campus card to enter the libraries. In some cases, membership registration may be required. For just in case, please talk to a librarian when you use the library for the first time.
Borrowing, Returning, Renewal, Placing a Hold (Reservation)
Borrowing
Bring the items to borrow along with your card to the library counter. Some of our collections are in-library use only. Some need to be requested in advance.
General Loan Rules for Faculty/Staff
| Holding Libraries | Maximum Number of Loans | Loan Period | Overdue Fine per Day |
|---|---|---|---|
| Mita, Hiyoshi, Sci&Tech, SFC, PHA | No Limit | 90 Days | 10 yen for an Item |
| Med, NMC | No Limit | 14 days | 10 yen for an Item |
| Kyoseikan | 20 items | 30 days | 10 yen for an Item |
*The loan period depends on your status and the call number of the item to borrow.
*Some of our collections have loan periods different from the above. For details, please refer to this table.
*To view your loan history, check your My Library on KOSMOS.
Returning
Bring the items to return along with your card to the library counter. You may return the items to any of Keio University Libraries. Please be aware of your due dates. You must bring the items on your own and return them in person. We do not accept returning by other person, or by mail.
*We charge you overdue fine of 10 yen for an item per day.
*We also ask you to pay replacement fee in cash for a lost or damaged item.
Returning Library Items by Mail
We accept returns by mail.
‐The shipping fee is on you. Keep in mind that you are responsible for any problems occuring during transit.
‐Send your loans to the library of your home campus. The sending address is listed above.
‐Pack the items with care to prevent any damage. We may ask you for replacement cost if the items get damaged during transit.
‐Please write "return books included" on the package or invoice.
‐Please contact the receiving library to let them know that the items will be coming, as well as the date of dispatch and the designated date of delivery.
‐Make sure that the loans arrive at the library on or before the due dates. Return process will be carried out as soon as we receive them. We regard the "date of dispatch" as the date of return regardless of the actual arrival date.
‐If you are late returning your overdue items by the date above, you will be required to pay fines. Please visit our counter to make payment.
Sending Addresses and Contact Information of the Circulation Department of the Libraries:
‐Mita Media Center: 2-15-45 Mita, Minato-ku, Tokyo 108-8345 / 03-5427-1654 /
‐Hiyoshi Media Center: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-566-1038 /
‐Shinanomachi Media Center: 35 Shinanomachi, Shinjuku-ku, Tokyo 160-8582 / 03-5363-3725 /
‐Media Center for Science & Technology: 3-14-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8522 / 045-566-1477 /
‐Shonan Fujisawa Media Center: 5322 Endo, Fujisawa-shi, Kanagawa 252-0882 / 0466-49-3429 /
‐Media Center for Pharmaceutical Sciences:1-5-30 Shibakoen, Minato-ku, Tokyo 105-8512 / 03-5400-2679 /
‐Kyoseikan Library: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-564-2445/
‐Library of Nursing of Medical Care: 4411 Endo, Fujisawa-shi, Kanagawa 252-0883 / 0466-49-6204 /
Renewal
You may renew your loan periods at a library counter in person, or by signing into My Library on KOSMOS. No renewal is accepted if the period for renewal has reached the maximum, or someone else has reserved the item. You may renew as many times as you would like within the given length of period shown on the table below. When renewing an overdue item, you are required to pay the fine. Please make payment at the counter when returning the item.
| Loan Period | Maximum Length of Period for Renewal |
|---|---|
| 7 Days | 21 Days from Date of Borrowing |
| 14 Days | 90 Days from Date of Borrowing |
| 30 Days | 90 Days from Date of Borrowing |
| 90 Days | 365 Days from Date of Borrowing |
Placing a Hold on Items Held by Keio University Libraries
You may place a hold on the items currently on loan, or in other Keio University Libraries. If a copy of the book is "in place" at the pickup library you have selected, your request may be rejected. Please go directly to the shelf to fetch it. Here are the procedures for placing a hold on library items. Choose one at your convenience:
- Click "REQUEST" displayed on the search result of KOSMOS; your Keio ID is required to proceed. *Best preferred
- Use online form in case that "REQUEST" is not displayed.
- Bring your card to the library counter if you have difficulty in requesting online.
Photocopying
The photocopy machines in the library are for photocopying library items, not your personal belongings such as notebooks. Please be aware that you must comply with copyright laws and related acts. The photocopy machines are either card or coin operated. Some are for faculty only. Before photocopying library items, fill out an "Application Form for Photocopying Library Items," which is available in the box next to the photocopy machines. Read the notices on the form thoroughly before getting started.
| Black and White | Color | |
|---|---|---|
| Self-Photocopying | 10 yen per Page | 50 yen per Page |
| Photocopying Service by Library Staff | 30 yen per Page | 100 yen per Page |
Using Computers and Network
Using the Library Computers
In the libraries, there are computers available to students, faculty and staff affiliated with Keio Universities. An ITC account (or a CNS account on Shonan Fujisawa Campus) issued by Information Technology Center (ITC) is required to use the computers.
Using Your Own Computer
You need WiFi settings to connect to the campus network. You need your Keio ID or ITC account for the settings. The instruction is shown on ITC's website. Please refer to the floor maps as well to locate the place where you are permitted to use your computer.
Assistance in Finding/Searching
Reference librarians give you instruction and assistance in using library resources such as library collections, databases and electronic journals/books. If you need help, feel free to visit the reference counter at your home library. You may also ask questions online via Ask Us! (Online Reference).
Document Delivery (Photocopy Request)
Photocopy Request
You may request photocopies of journal aritcles or other library items that are not available at your home library. For details, please refer to Document Delivery (Photocopy Request).
Interlibrary Loan
You may request books from other Keio University Libraries or universities/institutions outside Keio, either in Japan or overseas. For journals, please request photocopies instead; journals are not for loan. For details, please refer to Interlibrary Loan/Reservation.
Purchase Request
We happily purchase items that help your study, research, education and other academic activities. You may place a purchase request on the item that is not included in our library collections. For details, please refer to Purchase Request.
Course Reserve Request
Course reserve is a group of library collections set aside for specific academic courses. The items are for in-library use only to ensure their availability to all students taking the courses. Note that 1-day loan is available at Media Center for Science & Technology. Faculty may designate particular books for course reserve. Choose the application form corresponding to the campus providing the course.
Mita Media Center *Details
Hiyoshi Media Center (Hiyoshi Library) *Details
Kyoseikan Library
Media Center for Science and Technology
Shonan Fujisawa Media Center
Library of Nursing and Medical Care *In Japanese only
Waivers, Discounts and Grants for Article Processing Charges (APCs)
There are cases in which authors affiliated with Keio University get full exemption, partial financial aid or discount on their APCs.
For more information, please visit the following page and apply directly.
Visiting/Using Libraries Outside Keio University
University Libraries in Partnership with Keio
Waseda University Libraries
In accordance with the partnership agreement, Keio University members are allowed to visit the following Waseda University Libraries without any appointment or visiting arrangement: Central, Toyama, Science & Engineering, and Tokorozawa Libraries. All you need is your faculty/staff ID card. For other Waseda University Libraries, such as S. Takata Memorial Research Library, you may be required to bring a letter of introduction. For details, please refer to Visiting/Using University Libraries in Partnership: Waseda University Libraries.
Hitotsubashi University Libraries
You may access Hitotsubashi University Library (Central Library), IER (Institute of Economic Research) Library, Research Centre for Information and Statistics of Social Science, and the Chiyoda Campus Library without any appointment or visiting arrangement. Bring your faculty/staff ID card when visiting. For details, see Visiting/Using University Libraries in Partnership: Hitotsubashi University Libraries.
University Libraries in Kanagawa Prefecture
Faculty and staff affiliated with Hiyoshi, Yagami and Shonan Fujisawa campuses may visit the university libraries that are members of Kanagawa Library Association (KLA) by presenting the entry pass, "神奈川県内大学図書館共通閲覧証" in Japanese and your faculty/staff ID card. For more details, please refer to Visiting/Using Libraries in Partnership: University Libraries in Kanagawa Prefecture.
Using Other Libraries
Libraries in Japan
Generally, you are required to bring a letter of introduction to visit a university library in Japan. You may get the letter at any of Keio University Libraries. Some university libraries, mainly of national universities, are open to general public, thus they do not require any letters. Before getting started, please check the visitor policy of the library you plan to visit; it is generally written on the library's website. You may also make an inquiry via your home library. A letter of introduction may be requested online or in person at the reference counter.
Libraries Abroad
In most countries, a letter of introduction for library visiting is not common. The requirements for visitors may differ among libraries. We suggest you check the visitor policy in advance; it is generally written on the website of the library you plan to visit. If you find difficulty in finding the contact information of the library, please ask us for help.
If it is not sure whether a letter of introduction is required or not, and you are willing to take one with you for just in case, you may request the letter online or in person at the reference counter. The letter will be written in English. Note that the letter does NOT guarantee your acceptance to the library. It is to confirm that you are affiliated with Keio University. In some cases, other personal identification including a photograph may be required instead.